Journal Entries | Accountants | Kick Docs

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Journal entries let you record adjustments, accruals, and other entries that don't come from connected financial accounts. They post directly to the General Ledger and update your reports in real time.

Transactions vs. journal entries

The Transactions tab shows only transactions from connected financial accounts (banks, credit cards, payment processors). Journal entries are manual entries created by accountants and appear only in the General Ledger and reports.

Creating a journal entry

You can create a journal entry from any report in the Accounting section:

1. Go to Accounting and open any report (Profit & Loss, Balance Sheet, General Ledger, Trial Balance, etc.)
2. Click Create journal entry (top right)
3. Set the date, entity, and ledger
4. For each line, enter:
   • Account — select from your Chart of Accounts (or type to search)
   • Counterparty (optional)
   • Class (optional)
   • Debit or Credit amount
   • Description (optional)
5. Verify the totals balance (Debit = Credit)
6. Click Save or Save and new

→ Ledgers

The journal entry editor

The journal entry editor works like a worksheet. You can:

• Calculate in cells — type = in an Amount cell to start a calculation (e.g., =1500-250)
• Copy and paste — use Cmd/Ctrl + C and Cmd/Ctrl + V to copy and paste cells or rows
• Undo changes — use Cmd/Ctrl + Z to undo
• Navigate with keyboard — use Tab to move to the next cell, Shift + Tab to go back
• Drag to fill — drag the fill handle to copy amounts, descriptions, or classes across rows

Viewing journal entries

Journal entries appear in the General Ledger:

1. Go to Accounting → General Ledger
2. Click Add filter → select Manual Journal Entry under Entry source

You can also filter by date range, account, class, amount, or counterparty.

Editing a journal entry

1. In the General Ledger, click the JE reference (e.g., JE-F34810-34) to open it
2. Make your changes
3. Click Save

Deleting a journal entry

1. Open the journal entry from the General Ledger
2. Click Delete journal entry (bottom left)

All changes, including deletions, are tracked in the Activity tab. You can view the history and recover deleted entries from there.

Locked periods: If a lock is in place, creating and deleting journal entries is disabled for that period.

Last updated 18 days ago.