# Profit & Loss

### Accessing the report

Go to Accounting → Profit & Loss. The report defaults to Last year, By month. Use the date picker to select any period, and the entity dropdown to filter by entity.

The date picker includes presets for common ranges: this/last month, this/last quarter, this/last year, month/quarter/year-to-date, last 12 months, and last 30/60/90 days.

{% embed url="<https://www.loom.com/share/187893df9c7f4ee4a9775ae5ae7a6edb>" %}

***

### Filters

Click **Add filter** to narrow the report. Available filters:

* **Class** — Filter by [class](/accountants/bookkeeping-workflows/classes.md) or subclass to see performance by location, department, property, or project
* **Counterparty** — Filter by vendor or customer

Active filters appear as removable chips below the toolbar. Click **Clear all** to reset.

***

### Columns

Use the column selector to control how the report is broken down:

* **Total only** — Single total column
* **By month / By quarter / By year** — Period-based breakdown
* **By entity** — Side-by-side view across entities
* **By class / By subclass** — Segment performance by class dimension

***

### Comparisons

Open the **Compare** dropdown to add comparison columns.

**Proportion**

* **% of income** — Show each line item as a percentage of total income
* **% of expense** — Show each expense line as a percentage of total expenses

**Compare to**

* **Previous period (PP)** — Compare to the prior equivalent period
* **Previous year (PY)** — Compare to the same period in the prior year

**Variance**

* **Percentage (%)** — Show the percentage change between periods
* **Amount ($)** — Show the dollar change between periods

You can combine multiple options — for example, enabling both % of income and Previous year (PY) adds columns for each.

***

### Drilling down

Click any line item to drill into the General Ledger filtered to that account and date range. From there you can see the individual transactions and journal entries behind the balance.

***

### Ledger basis

If your client has both cash and accrual ledgers configured, use the ledger basis dropdown to switch between **Cash** and **Accrual**. The selected basis is shown in the report footer.

***

### Export

Export the Profit & Loss as .xlsx or .pdf from the download menu in the top right based on any filtered report.

***

### Create journal entries

Click **Create journal entry** in the top right (or **⌥+N**) to record adjustments directly from the report.

→ [Journal Entries](/accountants/close-workflows/journal-entries.md)